Robotic process automation or RPA is a popular technology in every industry. It allows organisations to automate repetitive and time-consuming processes. As a result, the organisation saves considerable time and money. This is something which everyone is familiar with nowadays.

Everybody understands the benefits of RPA, at least on paper. But many organisations are still sceptical regarding the true impact of RPA. This article will highlight 5 real-world examples of RPA to highlight how it actually saves time and money. These examples cover different industries.

How RPA Saves Time and Money

1. Data Entry and Validation

Every organisation involves some sort of data entry and validation. For example, in the banking sector, during account opening, the representative must obtain information from different sources and then enter it into the bank’s system. The entire process is extremely time-consuming.

On top of it, after entering the data, the employee must the validate the data. Indeed, a minor error can bring numerous challenges for the bank, including lack of compliance. Due to the ever-growing threat of money laundering and other banking crimes, banks must avoid such mistakes.

RPA is the perfect solution in this case. RPA bots can extract data from multiple sources and then enter it into the bank’s system. Once this step is complete, the bot itself can validate the data. In other words, it will cross-check for any errors and issues. It will generate a report in case of an error.

Therefore, RPA reduces the need to assign manual labour to such time-consuming tasks. Therefore, you can save considerable money in the form of wages and other employee benefits. Secondly, bots can work 24/7 without a break which further saves the organisation time.

2. Web Crawling and Scraping

It is a critical part of any industry. Web crawling and scraping is useful for different purposes. For instance, if you are a retailer, you will rely upon the two to assess competitor pricing and marketing strategies. A stockbroker or financial services firm will use it to identify trends in the stocks.

Regardless of the industry or purpose, web crawling and scraping are quite time-consuming. Your employees will need to manually browse different websites and other data sources to obtain the data. After finding the data, they will need to enter it into a system and then analyse it.

RPA can take over the entire web crawling and scraping process. You can run the bot in the background and continue to focus on more value-addition tasks. The bot will crawl different websites, extract the data, and enter it into a file or your organisational ERP. Once that part is complete, it will analyse the data and generate a report.

All this is done in a matter of minutes and not even hours. Imagine the time and money you save with a simple RPA solution.

3. Email Processing

It is quite common for employees to overlook important emails. From a business perspective, a skipped email can be a lost business opportunity, a bill which is past the due date, missed vendor payments, and more. In other words, a skipped email can be financially disastrous for an organisation.

RPA can automate mail processing. As soon as you receive a mail from a specific address, it can send an automated response or forward it to the relevant person. It ensures there are no missed emails and ensures a considerable improvement in communication.

4. Post Automation

Every organisation utilises social media and other online channels for marketing and communication purposes. Post creation and then uploading it take up valuable time. Nowadays, AI tools have made it easy to create text or visual posts. For instance, you can use ChatGPT to write up a compelling social media post for any channels.

Instead of having your employees do all this, use RPA solutions. You can program the bot to utilise ChatGPT to create a post and then use the same bot to upload the post on your channel. Likewise, you can use the bot to create a post using any other tool and post it on any channel.

5. Invoice Processing

Lastly, RPA can be beneficial in streamlining the entire RPA process. For example, the RPA can extract information from vendor emails or messages and then enter it into the accounting system. The bot will then cross check the information against the relevant purchase orders. In case of discrepancy, it can generate alerts.

If there are no issues, it will then automatically forward the invoice for further processing. As the bots perform all this work in a matter of minutes, vendors can expect quick payments. It greatly improves the relationship between the business and its vendors. On top of it, there are zero errors.

Conclusion

These are just a few examples of RPA can help businesses save time and money. Indeed, RPA is a much-needed technology for every organisation. It can help them stay ahead of the competition and offer better value for all the stakeholders. Contact us for RPA services in Dubai or anywhere in the world. We offer RPA as a Service, which means you don’t have to pay huge upfront costs to benefit from RPA.

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