What is this BOT
The License Provisioning Bot is a software application designed to automate the process of assigning and unassigning Microsoft 365 Licenses to users in an organization. It reads emails sent by authorized personnel and performs the necessary actions to provision or de-provision licenses in the Microsoft 365 admin center. Our bot is intended to streamline the license management process, saving time and effort for MSPs and other IT professionals.
THE PROBLEM
Manually assigning and unassigning licenses can be a tedious and error-prone task, especially in large organizations. This can lead to a lack of visibility into which licenses are being used, resulting in overprovisioning or under-provisioning of licenses, which can cause unnecessary costs or productivity loss. Additionally, without an automated process for assigning licenses, requests for new licenses can get lost in communication channels or overlooked by IT staff, resulting in delays in license assignment and reducing productivity for users who need the license to do their job.
THE SOLUTION
The solution provided by the license provisioning bot is to automate the license assignment and un-assignment process for Microsoft 365 licenses. By Automating this process, the bot reduces the time and effort required by IT staff to provision and de-provision licenses, freeing up time for more important tasks. The bot can also help to prevent errors and ensure that licenses are allocated more efficiently by automatically tracking license and availability.
Additionally, by enabling authorized personnel through simple email requests, the bot can help to ensure that license requests are processed quickly and accurately. This can help to reduce delays in license assignment and improve productivity for users who require a license to perform their job.
Overall, the license provisioning bot offers an efficient and reliable solution to help streamline the license management process for organizations using Microsoft 365, enabling them to save time and reduce the risk of errors.
Return On Investment (ROI)
Test Case
Without automation: On average organizational resources are spending around 10 minutes hours per user to assig/unassign.
With Our License Provisioning Bot: perform all these activities with high accuracy in a matter of matter of minutes. It will take around 1 minute and 20 seconds for our bot to assign/unassign Microsoft licensing per user.
On Average save 9 minutes 40 seconds /per user through our RPAaaS solutions. Let’s assume you have 70 employees to whom you want to assign/unassign the license then this time will become 11.26 hours.
Average per hour salary of a resource is between $15 to $45 USD.
ROI: 11.26 hours at $30/hour = $338 if you perform this activity only once.
Our bot cannot just assign or unassign licensing but can also maintain a record sheet and send it to relevant department for reference purpose as well.
Note: The email to be scanned by the bot contains number users along with their email address to whom license should be assigned or unassigned. You can also automate email generation in this regard as well. Please note that these numbers are approximate and can vary depending on specific circumstances, such as size of inbox to be scanned, number of users to whom license should be assigned/unassigned, the complexity and level of assignment.
KEY FEATURES
- The bot is able to automate the process of assignment and un-assignment based on email requests from authorized personnel.
- It supports a variety of Microsoft 365 license types and subscription plans.
- The bot has role-based access control to ensure that only authorized personnel can request provision or de-provision.
- The bot has a notification system to inform users whether the license is assigned or unassigned.
- The bot can automatically renew expired licenses to prevent service disruption.
- The bot has a user-friendly interface.
- The bot has the ability to generate reports and insights on license usage and allocation to inform decision-making.
Impact/Benefit
Increase accuracy
Cost and time saving
Improve efficiency
Reduce administrative burden
Proactive license management
Improve user experience
To watch a demonstration of License Provisioning Bot, please visit:
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