What is this Bot?
The employee onboarding bot is a product of Agile Managex Technologies. It fetches the contact details of a newly hired employee from the company database. Then it sends relevant documents to a new employee. Once the new employee sends back the filled and signed documents this bot then downloads and uploads the documents into the company system. It can cross-check and identify if any important document is missing in the submission.
Additionally, our bot can also take follow-ups on the status of those missing documents. These documents include but are not limited to, an employee contract form, a non-disclosure agreement (NDA), and a list of required documents.
To perform all these tasks error-free in a matter of seconds and without compromising on the quality of work, your organization must introduce and implement our Employee Onboarding Bot.
The Problem
Whenever a new employee enters an organization, he is required to provide some necessary documentation along with submitting files and signed company-provided documents. Human Resource is responsible for performing several tasks in this regard. These include but are not limited to, sending company documents to a new employee, getting required educational and other documents from the employee, and making sure all the documents are properly filled and signed. If there is anything missing, it is the responsivity of HR to have follow-ups on those.
Moreover, HR is also required to manually add all the data related to the employee onboarding process into the system. Continuously updating data is also required. Keeping a record of allotted technical and non-technical equipment, creating new login IDs, and email addresses, giving access to relevant applications, and completing the process of biometric attendance are some additional tasks of HR.
Moreover, HR is also required to manually add all the data related to the employee onboarding process into the system. Continuously updating data is also required. Keeping a record of allotted technical and non-technical equipment, creating new login IDs, and email addresses, giving access to relevant applications, and completing the process of biometric attendance are some additional tasks of HR.
The Solution
Don’t worry we got you covered. with our employee onboarding bot, you can perform all these tedious and time-consuming mundane tasks in a few seconds.
Now your company’s employee onboarding process is streamlined as our bot can assess, prepare, and create data for the new joiners. As soon as a new employee joins the company, it will collect the employee’s information and send a predefined email containing relevant documents to be filled and signed by the new employee. The list of documents required from the new joiner can also be sent.
In case there are some documents pending from the employee side, our bot can not only identify those but can also send reminders to both employees and HR.
Once the necessary documentation like employment agreement and NDA are signed, our bot will automatically create login IDs, give access to relevant systems/applications, and issue technical or non-technical equipment as well.
Additionally, with our bot employee information such as name, ID, contact details and age, etc, and forms like employment agreements, compensation and benefits, acceptance letter, and other such documents are automatically entered into the company’s system or database.
All these takes can now be performed in a matter of seconds. Your HR can now take a break from these repetitive, complex, laborious, and frustrating tasks.
Now your company’s employee onboarding process is streamlined as our bot can assess, prepare, and create data for the new joiners. As soon as a new employee joins the company, it will collect the employee’s information and send a predefined email containing relevant documents to be filled and signed by the new employee. The list of documents required from the new joiner can also be sent.
In case there are some documents pending from the employee side, our bot can not only identify those but can also send reminders to both employees and HR.
Once the necessary documentation like employment agreement and NDA are signed, our bot will automatically create login IDs, give access to relevant systems/applications, and issue technical or non-technical equipment as well.
Additionally, with our bot employee information such as name, ID, contact details and age, etc, and forms like employment agreements, compensation and benefits, acceptance letter, and other such documents are automatically entered into the company’s system or database.
All these takes can now be performed in a matter of seconds. Your HR can now take a break from these repetitive, complex, laborious, and frustrating tasks.
ROI
Calculator
- Time savings = Weekly time spent on hiring employees, training them, creating accounts, IT setups, collecting documents, filling and signing docs. Adding data to onboarding systems x 52
- Economic value = Time savings X average hourly rate of company employee
- ROI = Economic Value / Annual platform subscription cost
- Additional value: efficiency in HR system, organized data
Example ROI: 10 hours saved a week across several employees at 52 weeks = 520 hours, at $40/hour = $20,800annually
Where you can implement EOB
Our bot’s key features enable it to be implemented in any department of your organization. Be it Marketing, Accounts, Sales, Human Resources, Service Delivery, and Finance. All it needs is some instructions to act on.
The Impact
Now that you have implemented our Employee Onboarding Bot (EOB) in your system the following impact can be seen.
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Efficient employee data management
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Enhanced Employee Performance
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Automatic login creation for new joiners
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Enhanced data security
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All the necessary documents of the employee are collected
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No documents are missed
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Automatic follow-ups on missing documents (if any)
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Simpler employee management
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Adaptable to the organization’s need
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Boosts revenue
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Save time
Results / Outcomes
With our EOB
Onboarding process is now 400% faster compared to manually performing this task.
Entering employee data is a matter of seconds.
You have just saved hours of time
No errors in data entry
Minimized redundant tasks
No proof-reading needed
More time to focus on making employee engagement strategies
No need to manually find contact details of employees to send and received documents
More time to focus on making strategies to engage leads
To watch a demonstration of the Employee Onboarding Bot, please visit:
